Privacy Statement
Letras Históricas, a peer-reviewed academic journal published by the Universidad de Guadalajara, reaffirms its commitment to privacy, editorial confidentiality, and the protection of personal data belonging to authors, reviewers, readers, and collaborators. This privacy statement explains how the journal collects, uses, stores, safeguards, and protects personal information provided through its editorial platform, in accordance with applicable institutional regulations and good practices in academic editorial management.
1. Information collected
The journal may collect and process the following personal information, depending on the type of participation of each user in the Open Journal Systems (OJS) platform:
- Authors: name, institutional affiliation, country, email address, academic identifiers such as ORCID, curriculum information provided during the submission process, authorship data, contributions, conflict of interest declarations, funding information, and any other information necessary for the editorial management of the manuscript.
- Reviewers: name, email address, institutional affiliation, country, areas of specialization, academic information, and contact details used exclusively for the invitation, management, and follow-up of the peer-review process.
- Readers and subscribers: information voluntarily provided to register on the platform, receive notifications about new publications, or follow the journal’s contents.
- Collaborators and editorial team: identification data, contact information, institutional affiliation, and editorial roles necessary for the management, editing, publication, preservation, and scholarly communication of the journal.
2. Use of information
The information collected will be used exclusively for purposes related to the editorial, academic, and administrative management of Letras Históricas, including:
- Registration of users in the OJS editorial platform.
- Management of submissions, preliminary review, peer review, editing, copyediting, layout, publication, and editorial communication.
- Communication with authors, reviewers, readers, the editorial team, and collaborators.
- Management of authorship declarations, conflict of interest statements, funding information, use of artificial intelligence, data availability, and other elements necessary for academic integrity.
- Preservation of editorial files, metadata, published versions, process records, and documentation necessary for editorial traceability.
- Generation of editorial statistics, internal reports, institutional reports, indexing processes, and academic evaluation of the journal.
- Dissemination of new publications, calls for papers, editorial notices, and communications related to the journal, when users have voluntarily provided their data for this purpose.
3. Editorial confidentiality and peer review
Letras Históricas protects the confidentiality of manuscripts submitted for evaluation and of the information associated with the editorial process. Manuscripts under review are managed under a double-blind peer-review model in order to preserve the anonymity of authors and reviewers during academic evaluation.
The identity of reviewers will not be disclosed to authors. Likewise, the identity of authors will not be disclosed to reviewers during the review process, except where such information may be inferred from the manuscript itself, from prior public versions, or from external data beyond the editorial control of the journal.
The editorial team, reviewers, and any other persons involved in the editorial process must treat manuscripts, review reports, communications, and unpublished materials as confidential information. Such information must not be shared, disclosed, reused, or employed for purposes other than the corresponding evaluation, editing, or editorial management.
4. Data protection and non-commercial use
Names, email addresses, and other personal data entered in the journal’s platform will be used exclusively for the purposes established in this statement and for the academic and editorial operation of Letras Históricas.
The journal does not sell, rent, exchange, or use personal data for commercial, advertising, or non-editorial purposes. Nor does it provide personal information to third parties for commercial purposes.
Information may only be shared when necessary for editorial management, publication, preservation, indexing, interoperability, institutional compliance, applicable regulatory requirements, or academic processes directly related to the journal.
5. Public metadata of published contents
Once an article is published, certain editorial and academic data become public as part of the metadata necessary for the identification, citation, retrieval, indexing, preservation, and interoperability of the contents.
These metadata may include authors’ names, institutional affiliation, country, academic identifiers such as ORCID when provided, article title, abstract, keywords, editorial dates, volume, issue, section, bibliographic references, license, DOI when applicable, and any other information necessary for the description and scholarly circulation of the published work.
The publication of these metadata forms part of ordinary practices in scholarly communication, open access, digital preservation, indexing, and academic interoperability.
6. Storage and retention
Data are stored in the Open Journal Systems (OJS) platform used by the journal, as well as in the systems, files, and institutional archiving procedures of the Universidad de Guadalajara, the Centro Universitario de Ciencias Sociales y Humanidades, and the Department of History.
The journal retains the information necessary to document the editorial process, preserve published contents, maintain the traceability of editorial decisions, respond to later requests, comply with academic evaluation criteria, and sustain the integrity of the editorial archive.
The metadata of published articles are preserved in accordance with the journal’s open access, digital preservation, repository, indexing, and academic interoperability policies.
7. User rights
Authors, reviewers, readers, and other users may request the review, updating, rectification, or deletion of their personal information, in accordance with applicable regulations and the legitimate needs of preserving the journal’s editorial archive.
When the information forms part of public metadata of already published articles, necessary editorial records, review reports, publication files, or documentation related to academic integrity, the journal may retain it to the extent necessary to preserve traceability, citation, indexing, historical archiving, and editorial compliance.
To exercise these rights or request additional information about the processing of personal data, interested persons may contact the journal at: letrashistoricas@academicos.udg.mx
